Implementation for

APCOA PARKING

APCOA Parking Poland was established in 1998 year and is the largest company in Poland operating in the parking industry. It manages parking infrastructure in cities, parking lots and zones of paid parking.

Facilitating the company's workflow

APCOA Parking needed a system that would simplify their invoice workflow around the company (especially in the era of remote work for most of the company's employees) and enable accurate posting of invoices from any "terminal" connected to the headquarters.

Implementation of Microsoft Dynamics and Continia Document Capture

Since APCOA has no inventory, only "assets," all documents are issued for General Ledger accounts General Ledger and Fixed Assets. For purchase and sales processes, APCOA uses invoice and adjustment invoice documents - not generating bid documents or purchase orders. Purchase invoicing is done using Continia Document Capture. Currently, only part of the documents are prepared and issued directly in Dynamics. The rest are issued is done by the directors of individual facilities located throughout the country, in an external program (Subiekt), and then imported (using a dedicated mechanism for this) and posted in Dynamics.

Microsoft Dynamics ERP

In Dynamics, APCOA uses the Management module Finance with elements of the Sales and Marketing modules and Purchasing.

Continia Document Capture 5.50.04

Purchase invoicing is done using Continia Document Capture.

Implementation of the document approval process has significantly improved the existing workflow

Throughout the process, users are able to view the original document, as well as attach additional files and comments. In addition, the Document Capture add-on provides the ability to view the entire detailed history of the approval process. Moreover, at many stages, the system checks the correctness of the recognized or assigned data, and additionally, before posting, it allows adjustments to dimensions and general ledger accounts by authorized users.

Opinions about the project

Excellent communication with the client and a thorough understanding of the business needs we sought to achieve through implementing the solution allowed us to avoid many implementation challenges. During the solution analysis and preparation phase, we communicated with the client on an ongoing basis and coordinated further steps, which allowed us to navigate the challenges caused by a change in the ABBA engine version that occurred during the order process. This allowed us to implement the latest version, bringing additional benefits. We were also very positively surprised by the short time it took the client to adopt the solution and begin working in a production environment after just two days of training.

Szymon Pociask

Head of Dynamics ERP Department Intersys

Other realizations

Sales (CRM)

Business Central (ERP)

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